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Similar to bee invoicing6/11/2023 If the error is tiny or discovered too late to correct the stock or chase the supplier, an alternative is to write off the difference. Same, if the supplier has made a mistake, and sends the missing items, or a credit note. If there was a mistake counting the goods then an adjustment GR can be posted and once the 3-way match has been refreshed, (transaction MRBR or Release Blocked Invoices app), the invoice can be paid and the GR/IR cleared. There are several possible actions, depending on who is at fault. Simply unblocking the invoice will NOT resolve everything and will leave a balance on the GR/IR. If we look at the Display Process Flow app in Figure 8, the invoice is blocked for payment. It’s a bit overkill for a simple example, but good if you have dozens of transactions against one PO. Selecting an item in the chart allows me to first Process Item, and then if necessary Perform Write-off, (similar to MR11 in the GUI), or I can drill down into the detail (Figure 7), by clicking the arrow to the right of the item. The table reflects the selected items and I can add or rearrange the columns using the settings button. the Invoice Amount Surplus card.įigure 6, Reconcile GR/IR Accounts shows company code, but you could add plant, supplier, material, purchasing group etc. To analyze multiple balances more efficiently, you can use the Monitor GR/IR Account Reconciliation app (Figure 5) and drill down to the Reconcile GR/IR Accounts (Figure 6 ), app from e.g. The debits and credits in the GR/IR account match, (Figure 3), so all that’s left, is to run the Clear Open Items app, which uses the GUI transaction F.13 to automatically clear all matching items.įigure 3 Example 1 - Matching Goods Receipt and Invoice (also T-Accounts App)įigure 4 shows a balance on the GR/IR because more has been invoiced than received.įigure 4 Example 2 - Invoice Quantity Higher than Goods Receipt Quantity If you like T-accounts, you’ll love the Fiori App Display journal Entries in T-Account View (Figure 2), showing the following 3 examples.Įxample 1 (Purple): PO = 5 items £5, GR = 5, invoice = £25 (No errors)Įxample 2 (Blue): PO = 5 items £5, GR = 4, invoice = £25 (Quantity error on GR)Įxample 3 (Green): PO = 5 items £5, GR = 5, invoice = £30 (Price error on invoice)įigure 2 Display Journal Entries in T-Accounts View In a perfect world, the only balance on the GR/IR account would be timing differences. When the invoice arrives, the GR/IR account and relevant tax accounts are debited and the vendor is credited. When the goods arrive, the GR/IR account is credited and the stock or cost account is debited. S/4HANA is designed so that most goods and invoices are posted to a control account (GR/IR) to help analyze what has been received and also to accrue for what has not. The PO price might be wrong, the wrong quantity receipted, or there might be a mistake on the invoice. The problem occurs when all three do not match. If you correctly approve a purchase order (PO) and record the goods receipt (GR), then when the invoice arrives, if everything matches, (Figure 1), no further authorization should be necessary. This blog will seek to answer and explore those common queries. When looking at how the GR/IR (goods receipt/invoice receipt) process works, there are 3 questions that often come up: are the postings the same, how do I reconcile and maintain the GR/IR account, and how does it all work using Fiori apps in S/4HANA?
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